Welcome to the HRIS vendor listings page. To save time, you can narrow down the list of HR software systems by using our custom filter. Find the best HRIS solution that meets your company’s needs and request a free demo or price quote today!
HRIS Vendor List
Vista can help your organization move into a new era of efficiency and opportunity, with PDS professionals providing support and assistance every step of the way. PDS offers a comprehensive HCM software solution that is centered around individual people and their needs. The software by PDS can be deployed across a broad range of industries and includes customizable features.View Profile
PayServ provides World Class HCM Technology with the Personal Service that truly “Goes the Distance” to companies with between 100 and 5,000 employees. The company has earned a Net Promoter Score of 95 and can’t wait to show you the “PayServ Difference” in HCM Service and Capability.View Profile
Namely is a powerful HR software solution that is designed to meet the needs of mid-sized companies. From payroll and benefits management to time tracking and talent management, Namely offers one platform that enables businesses to manage their people at every step of the employee lifecycle.View Profile
HRIS Buyer’s Guide
HR Payroll Systems’ Guide to Finding the Best HRIS Software for Your Company
Doing HR processes manually can be incredibly time-consuming. Developments in computers and HRIS software mean that these processes can be automated, freeing up HR professionals’ time for more important tasks. But with so many HRIS vendors out there, how do you find the one that will best meet your company’s needs?
Finding the best HR software vendor can be a difficult task. Selecting the software that will best meet all of your company’s unique needs can be a complex endeavor and needs to be broken down into smaller steps. You don’t want to settle for the first software you find. It’s important to implement only the best HRIS software for your company. A HRIS that works well for one company may not be the best one for you.
HR Payroll Systems’ HRIS Buyer’s Guide is here to help you learn how to determine what your HRIS needs are, examine different HR systems, and then to finally make the decision. We’ve broken down the HRIS selection process into 10 easy-to-follow steps.
Step 1: Research HRIS Software Options
Before you can get started on the HRIS selection process, you first need to know all of the options available to you. HRIS research involves reading about the different software options and learning about all of the available features. There are plenty of resources available online that can help you in your research.
Online articles about HRIS software and websites such as HRPayrollSystems.net have a lot of information about different HRIS software options and their features. There may even be videos of each software so you can see it in action. The research process will help you understand what the available features are in a HRIS and how those features might work for your company.
Step 2: Determine Your Company’s Needs
Once you are more familiar with the available features in a HRIS, the next step is to determine exactly what your company’s needs are. You may already have a good idea of what HR processes are the most time-consuming and which are the most important. The best HRIS software for your company will be the one that increases productivity the most and saves the most time.
There are some features, such as time tracking, turnover, job history, and performance reviews, that are common across many different HRIS software vendors. At the same time, many vendors also offer unique combinations of features. If you have any feature requirements that aren’t among the common features most vendors offer, it’s important to look for those in a HRIS’s feature set first in order to eliminate systems that won’t meet your company’s needs.
It can be helpful to create a spreadsheet of your HRIS software requirements. List all of your company’s needs in one column and then create columns for each vendor you’re investigating across the top of the spreadsheet. You can then add checkmarks for each feature a vendor offers. The spreadsheet can be a useful visual of which vendors are best able to meet your company’s HRIS needs.
Step 3: Decide on a Budget
Many HRIS systems do cost money to purchase and to implement, but they can end up saving your company money in the long run. HRIS software can radically reduce the amount of time your HR staff is spending on payroll, for example. A HRIS can also track turnover, something that typically costs companies a lot of money, and help reduce that cost.
A lot of HRIS vendors offer different pricing options. Some vendors offer different packages with more features in the higher-priced options. Other vendors offer subscription services with a cost per month based on the number of employees. You will need to decide not just on an overall budget for the HRIS but also whether that budget is for one lump sum paid up-front or whether it can be put instead towards a monthly cost.
Step 4: Create the RFP
Standard features that you may wish to include in your RFP are:
- Company overview.
- Description of your company’s software needs.
- Employee population.
- Any desired features and functionality.
- Technical environment requirements.
- Request for pricing, from implementation and training to maintenance.
- Request for vendor references.
- Details on the vendor’s customer service.
- Request for a demo.
- Request for a sample contract.
Once the RFP has been created, you can submit it to as many vendors as you are interested in. Decide on a deadline, typically between 4 and 6 weeks, for the vendors to return their proposals to you. Then, wait for the RFPs to be returned to you.
Step 5: Research Vendor Companies
It’s important to do your own research into the vendor companies. This involves looking into not just what information they provided to you on the RFP, but also into the vendor’s reputation. You can find reviews from their other customers online to see what that vendor’s current and past customers have to say about both the company and their software. You can also reach out to other companies on LinkedIn or on SHRM’s message boards.
It’s also important to look at how long a company has been in business and what types of companies they have as clients. If a vendor’s clientele is all made up of companies in a completely different demographic than yours, that may be a sign that the vendor isn’t the one that can best meet your company’s needs.
If you’ve asked for references in the RFP, you can contact those customers. However, because most companies will provide references they believe will be possible, it’s a good idea to find your own references. This can help you get a better overall picture of how the vendor serves its customers to help you find the best HRIS software vendor for your own company.
Step 6: Request a Demo
In order to see how HRIS software actually works, it’s essential to request a demonstration of that software from the vendor. You can request either an in-person demo at your own office or a web-based demonstration. Each vendor should have someone who can not only show you the software but also explain in detail how each feature of the software works.
You should be wary of vendors that simply send a CD or a link to an online video. This could indicate customer service problems with the company. Even though many initial demonstrations do take place remotely, a company willing to have a person dedicated to showing you their product or to do a demo in-person may have a greater commitment to customer service than one that is not.
The best kind of demo is one that allows you to interact with the software so that you can see exactly how it will work for you. A standard demo that the vendor uses for everyone may not be able to answer all of your questions or show you how the software can meet your company’s unique needs. You can send the vendor a list of questions you have prior to the demo so that they can tailor the presentation to your company’s needs.
You want to come away from a demo with a very strong sense not just of how that HRIS works but also how it will solve your company’s specific problems.
Step 7: Compare HRIS Features
The next step is to return to the features spreadsheet you made in step 2. Compare all of the features offered by the different HRIS vendors and eliminate any that aren’t able to provide the features your company most needs. You can contact each vendor before crossing them off the list to make sure you didn’t miss any features that they offer.
While it’s important to narrow down the selection, the ultimate goal is to find the best HRIS software from the best HR software vendor for your company. You don’t want to eliminate a vendor prematurely. A feature you need may simply be in a higher tier of that vendor’s software or could be an add-on.
It’s also important to not immediately rule out a HRIS that offers more than what you need. Just because your company’s current needs only involve some of the features offered doesn’t mean your company won’t grow into that software in the future. HRIS features are designed to save companies time and money. You may find that once you begin using a HRIS for the most time-consuming processes, you discover other areas that could benefit from the HRIS implementation.
Step 8: Review HR Vendors Again
After you have narrowed down the potential HR software vendors to a shortlist, it’s important to review each one again. Review the HRIS software’s features and research again how long companies have been in business and what types of companies they have as customers. Re-read reviews.
Compare the RFPs each vendor sent you and what their sample contracts contained. You can also ask to view a demo again if there are any questions remaining about the software. A standard presentation can be sufficient for a second demo to refresh your memory about that HRIS.
Some vendors may offer trials of their software, typically for either 30 or 60 days. This would allow you to try out the software and see if it met your requirements and fulfilled your company’s needs. After the trial ends, you would then need to decide whether or not to purchase or try out a different HRIS.
Step 9: Make the Decision
At this stage in the process, you should have all of the information you need to make a decision. You can review the spreadsheet you created in step 2 to determine which vendors meet, or even exceed, your requirements. You can even speak to the staff members who will be affected most by the implementation of a HRIS about their preferences.
Deciding on the best HRIS software for your company is a big step and should be taken seriously. The best HRIS for your company isn’t determined only by the software’s feature set, but also by the vendor that sells it. The best HR software vendor is one that will provide you with good customer service and training to help you make the most out of the HRIS.
If you’re still unsure, repeat the previous steps to gather more information.
Step 10: Implement the HRIS
The final step is to implement the HRIS software. The HR software vendor you’ve selected should work with you to roll out the software company-wide. If the HRIS you’ve chosen is on-premise software, the vendor should be the one installing it and providing training for your employees. The vendor should also be available for several weeks following implementation to answer any questions and to address any issues that arise.
It’s also important to involve any departments that work with HR in the implementation process. Other departments should know how to submit data to HR under the new system. It will also be easier for other departments to understand the new HR processes and what reports from HR will look like with the new software.
These steps are meant to guide you through the HRIS selection process from beginning to end. The ultimate goal is to choose the best HRIS software for your company. This will not only streamline HR processes and improve efficiency within the department but also save the company money.
By following these steps and comparing different vendors, you can find a HRIS that only meets all of your needs, but could even exceed them. Selecting the best HRIS software can seem like a daunting task, but it’s a lot easier than it looks. These ten steps will help you simplify the search process and lead you to find the best HRIS software from the best HR software vendor.