What is HR Software?
HR software, or human resources software, is software that is designed to automate human resources tasks that were previously done manually. There are several different kinds of HR software, including HRMS, HRIS, and HCM. These types may differ slightly in their focal points and features. Ideally, the HR software one might chose should improve efficiency and productivity in an organization wherever it’s possible.
To find the right HR software for an organization it is important to first define the goals that you are hoping to fulfill by obtaining the software. After these have been established, you can then work to figure out which type of software will fit into the organization for assistance in achieving those goals. A few common organizational goals and tips for fulfilling them with HR software solutions have been detailed below.
Automate Administrative Tasks
HR software solutions help to convert manual filing systems and paperwork to electronic files. This can help to reduce the potential for errors and employee information leaks and losses, all while helping to greatly improve organization within the company. For best results, companies that have never dealt with HR software before may wish to purchase stand-alone software. Such software should be easily integrated with more complex options later or integrated suites that can be scaled down to current needs and upgraded later.
Optimizing Hiring and Recruiting Processes
Most vendors offer hiring and recruiting features with basic HR software packages. By automating these processes, companies can instantly post job openings to selected social media sites and other selected sites. This process increases applicant pools and ideally boosts the quality of the company workforce. After hiring decisions have been made, most HR software solutions allow information to be transferred to new employee files with a few clicks, eliminating the need for double data entry.
Streamlining Scheduling and Workflow Management
Organizations like hospitals, restaurants, and retails stores that have large workforces and work a wide variety of differing shifts may benefit greatly from obtaining HR software that offers integrated options for scheduling and workflow management. When self-service portals allow employees to make time off requests and view schedules, and time and attendance software tracks hours worked while managers view and make decisions based on analytics, the company systems become streamlined.
Improving Performance and Employee Development
A company is only as good as its employees, so it makes sense to set a goal for improving performance and development processes. Some HR software solutions offer learning management systems that track employees’ progress through training modules. This software also updates information to include new eligibility for positions and key aspects that should be noted on performance appraisals. When HR software includes options such as “360 degree reviews,” the software may really help to transform performance management within the company.
Fostering Communication and Organizational Flattening
Organizational flattening occurs when employees can speak to managers at any level and give suggestions or receive feedback. Only certain HR software solutions provide messenger options and other types of collaboration features. As such, it is important to carefully review all options to select software that will truly benefit your organization when your goals include communication improvements.
Authored by: Dave Rietsema