The adoption of mobile HR apps has been steadily increasing over the last few years. This growth is expected to continue indefinitely until mobile HR is a norm for almost every industry.
With the increased demand for mobile HRIS, many SaaS providers have added mobile accessibility to their lists of features. However, not all mobile interfaces are created equal, so it is important to look into the mobile offerings when selecting a new HRIS system.
Functionality of Interface
When reviewing HRIS features online or during a demo, the functionality of the mobile interface should be considered. While giving employees and managers mobile access to HRIS is good, it may turn out to be worthless if the interface is difficult to use or poorly supported. Mobile HRIS interfaces should appear simple, with prompts that are easy to understand and quickly generate results.
Competition is increasing in the mobile world, with more users now opting for different operating systems than in past years. If your company has a BYOD (Bring Your Own Device) program, it is imperative that the selected HRIS works with a large variety of different devices. Widespread device incompatibility throughout an organization can dash the effectiveness of mobile HRIS accessibility.
Security and Access Limitations
It becomes even more important to maintain high levels of security in HRIS systems when users can access the info from any device. By doing so, viruses are blocked as are any outside security breaches.
However, it’s just as important to control who has access to what within the company to avoid information breeches and messy errors. Users should only be able to access the information pertinent to their job duties and should not be able to make mass changes, unless they are highly trained to do so.
Personal Data Access
At the most basic level, all mobile HRIS should allow employees to access their own personal information from any mobile device, tablet, or PC. Being able to view and make changes to information such as address, phone number, and benefits can help employees make changes immediately as they occur, so that changes do not get forgotten or take up HR time.
Allowing employees to view work schedules and make time off requests via mobile apps can also prevent accidental no-shows and help managers decrease the time dedicated to distributing schedules.
It is not an industry standard yet, but providing mobile recruitment options can help springboard organizations to the next level. Many of the best candidates for most industries are tech-savvy millennials that expect to attain the flexibility that mobile HRIS allows.
Having mobile recruitment options on your selected HRIS elevates your brand image in the eyes of new recruits. Thus, it just may attract a great employee that would have overlooked your company otherwise.
Allowing employees mobile access to training options may give your company a strategic advantage. Mobile training options are not yet a standard feature on most HRIS packages, which may make this option a deciding factor when selecting a new HRIS. Allowing key employees to train on their own time from whatever location is convenient and can help bring your company into a new era of increased productivity and higher standards.
If you feel that your HRIS isn’t up to snuff when it comes to mobile accessibility , we can help you find a new system that will provide the flexibility you’re looking for. Visit our vendor match page to get started.
Authored by: Dave Rietsema