Applicant Tracking Software Features and Benefits
Applicant tracking software (ATS) can help just about any business make their hiring process more efficient and user-friendly. By using technology workplaces can eliminate paperwork and minimize errors, while keeping all employee and hiring information in one place.
Applicant tracking software may come with different features that are better suited to different industries. Therefore, it is important to ask the vendor questions to ensure all necessary features are included with the specific applicant tracking software that is being considered for purchase. The features reviewed below are considered standard with some packages, but may not be included with all packages.
Job Requisitioning and Posting
The first step to hiring is informing prospective employees of an open position. It becomes much easier to get the word out when applicant tracking software is used. The process to post new job openings can be as simple as clicking a button once the system is set up. System administrators, sometimes called “super users,” can set up the posting process so that key hiring managers within the organization are able to easily post new job openings. Once a new job opening exists, these employees can post the opening to the ATS along with a description.
Integration with Third-Party Websites
There are a number of third-party websites frequently used by professionals seeking a position, such as Monster.com and CareerBuilder. It makes sense for a company to post new job openings to these sites so they can reach a large pool of qualified candidates. Many types of ATS programs allow system administrators to set up the program in order for new positions to automatically post to specified websites. When a candidate wishes to view the position details and apply, the feature directs the individual back to the applicant tracking software so that information can be entered. Once this information has been entered, it is available and accessible to all approved members of the organization.
Applicant tracking software can generally be set up to filter through applications by recognizing certain keywords, specified skills, years of experience, required degrees, or other constraints. Background checks may also be performed using some ATS. This can save companies many labor hours and also help to reduce human errors or biases. In addition, this information will be automatically stored along with all of the previously entered information for the employee candidate, thereby eliminating the opportunity for information to be lost or misplaced.
In addition to convenience, ATS may include features that can help to protect workplaces during the hiring process. Applicant tracking software constraints may have features in place to ensure EEOC and OFCCP compliance. ATS systems may include minimum qualification questions and reasons for non-selection to avoid accusations of unfair hiring practices.
Following Position Acceptance
Once an employee has been offered a job and has accepted the position, ATS software may continue to benefit the organization. If the proper features are available, it may be possible to convert the employee’s application, resume, background information, and any other provided information over to a new file with minimal hassle. Some systems may be set up to automatically inform of the new hire to streamline the orientation and training process to specified departments, such as the human resources.
Authored by: Dave Rietsema