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Below you will find eight steps that will help ensure your HRIS project is a success.

1. Get Support from Senior Management

The direction of any company is set by senior management. Therefore, if they put the full weight of their support behind HRIS, there are fewer obstacles to overcome.

2. Get Stakeholder Support

Stakeholders must be involved in this process. They define requirements, desired outputs, and other criteria. Each company is different in size, but for most companies, stakeholders are very influential.

If certain departments, such as IT, finance, and recruiting are implementing a HRIS, specific suggestions from stakeholders will push them in the right direction.

3. Assess Risk

Do not begin the process without evaluating the circumstances within the company.

If key stakeholders or board members are against this endeavor, it may not be a wise idea to implement. Does the company have any existing or upcoming projects that would conflict with HRIS? If that is the case, it may be best to postpone the plans for a year or two.

4. Settle on an Estimated Time and Budget

Switching from an existing system to a new HRIS system takes time and effort. It’s important to assess about how much time this process will take.

Sometimes HRIS implementation can be completed in a couple of weeks, while it may take longer in other instances. If you are halfway through the project and find that it is taking too long, this can cause huge problems within the company.

5. BPO

Conducting a BPO, Business Project Overview, is crucial to setting up a new HRIS. Map data sources and interfaces, and be sure that data can be processed smoothly onto the new software. The BPO will be the outline, or guide, for this entire process.

The BPO will outline what must be completed, and who is responsible for various aspects of the plan. Not only will a BPO help in the process of the HRIS project, it will unite the company under a common vision.

6. Be Specific about Requirements

Each business will have different requirements for their HRIS. These provisions must be outlined as clearly as possible, before everything has been completed. After the requirements are in place, then it is possible to track all required data in an efficient manner.

7. Keep Data in Mind

Migrating data is a vital part of moving to a new HRIS system. In the company’s current climate, data may reside in multiple places or systems, so it’s of great importance that the data be tied together. Bringing the data under one umbrella is a crucial part of the transition.

8. Change is Positive

A business must never resist change, especially if that change will result in greater productivity.

Implementing a new HRIS is not easy, so it’s critical to get everyone on board. Be clear, thorough and informative about how this process will improve the company, and what the anticipated time frame is before results are expected. People will be more supportive of impending changes if they are clear on what the advantages will be.

Selecting the right vendor can improve the likelihood of success in your HRIS implementation project. If you would like help with selecting the right vendor, visit our vendor match page.

Authored by: Dave Rietsema