time and attendance software

The Benefits of Using Time and Attendance Software

Tracking time and attendance is critical for all organizations, no matter its size or the methods used to determine employee pay. Having an automated time and attendance tracking system in place can help organizations across all industries save money and improve operations.

Time and attendance software can also be integrated with human resources management systems and payroll systems to simplify and streamline many functions within the organization.

Productivity Gains

Even if employees are salaried, time and attendance software can help managers to track productivity and determine ways to improve organizational efficiency and labor management. Valuable labor hours are also saved as human resources or managers aren’t required to compile time cards and calculate payroll. This frees labor hours up for more productive uses.

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Reduction of Errors

Human error is always a factor when processes are completed manually. Even when items from one system must be manually transferred or entered into another system, the propensity for errors exists. Linking time and attendance software to payroll processes virtually eliminates the possibility of errors, ensuring greater accuracy in employee compensation and labor tracking.

Improved Employee Morale

Payroll errors can affect an employee’s trust and even loyalty to a company. An employee that does not receive just compensation for work performed or hours put in is less likely to feel valued. When time and attendance software is used as opposed to time sheets or time cards, employees do not have to worry about errors that may affect compensation.

Greater Employee Empowerment

Many types of time and attendance software have employee access capabilities. When employees are able to access their own information to determine hours worked and review attendance records, employees may feel more empowered and accountable. This can increase the “ownership” mentality, leading employees to feel more pride and loyalty toward a company.

Easier Scheduling and Compliance

Time and attendance software makes scheduling easy and painless by managing multiple shift patterns and overlaps, calculating and flagging overtime, and monitoring absence. Time and attendance software can typically be configured for managers to easily make sure that there is compliance with all federal and local regulations regarding overtime, rest days, minor hours worked, and other constraints.

Better Work to Life Balance

In addition to ensuring compliance with regulations, the scheduling functions and constraints may help managers to more easily determine employee’s work to life balance and make alterations if need be. Managers may configure the system to reduce or eliminate very long shifts, shifts that are scheduled less than twelve hours apart, or other types of work schedules that may cause a poor work to life balance.

Automatic Documentation

When problems exist with an employee’s attendance, automatic time and attendance tracking makes it much simpler to obtain supporting documentation for reprimands. Hours worked are conveniently tracked daily, so it is easy to compile reporting that shows patterns of tardiness or absenteeism. These reports can be very valuable when firing problematic employees or in coaching employees that are habitually late.

Authored by: Dave Rietsema