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HRIS strategies help keep businesses afloat in difficult economic conditions. HRIS is no small addition to a business plan, as it simplifies the process of analyzing human resources data and helps in making effective decisions.

Still, selling a HRIS plan in when financial troubles are afoot can be difficult. With the below steps in mind, you will have an easier time presenting your idea.

Analyze the Audience

Understanding the audience to whom you are selling is essential to your presentation’s success. Executives are most interested in seeing clear results from investments like this one, making HRIS software an extremely pressing topic to address. Look at the company’s current interests as well as its long-term business plan to determine the best approach.

If you can convey your company’s current and future financial states and the ways in which HRIS can change these for the better, you will be more likely to make a positive impact on your organization. Budgets, skills and various aspects of performance should all be discussed along with the negative impacts of neglecting this opportunity.

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Identify Chances for Improvement

As you start to plan your presentation, outline how HR systems are used. Also, be sure to define their benefits as well as their limitations in terms of your company’s operations. This will help you define objectives that executives can appreciate.

By quantifying both the tangible and intangible benefits of adopting a new HRIS system, your audience can see how this technology can enhance business throughout the company. Although HRIS software improves efficiency in the HR department, its advantages for other departments should also be emphasized  to help widen the appeal of your case.

Establish Your Case

After outlining and quantifying your reasons for choosing a HRIS, it’s time to suggest alternatives to your audience.

First, take time going over current HR scenarios and explain alternative outcomes that would become possible through HRIS. Risks, development time, delays, costs and skills training should be assessed for their optimization potential. Since this audience includes personnel from outside of HR, it’s best to keep your language simple and free of HR jargon as much as possible.

Finally, ROI data from software system suppliers will not be as powerful as those from independent sources, if available.

Explain Planning and Alternatives

It’s now time to give your audience a timeline and a list of steps necessary to obtain the benefits you have laid out. You will need IT personnel involvement to learn more about what new software is necessary for this conversion. Installation, process changeover and additional technical topics should also be covered.

While  planning for labor costs, find out what personnel will be required to handle each and every part of the project and identify the need for additional training or job reassignment afterwards.

After you have assembled all of the above topics, you are ready to present your case to the company. Remember, at this stage, to focus on financial benefits that the company can understand. If you relate HRIS software to the big picture, executives will be more apt to get on board with what they may initially perceive as an HR issue.

Review all of your information beforehand to avoid sounding too rehearsed, employ graphical data, and use a simple approach. This way, you can engage your audience and show them the value of HRIS in the workplace.

Good luck!

Authored by: Dave Rietsema