Implementing a cloud-based HRIS can be exciting. Whether you’re moving from a legacy on-premise solution or spreadsheets and paper, you are sure to see your HR processes become more streamlined and automated when you implement a cloud-based HRIS. Implementation may be a challenge, however, so remember a few keys things.
1. It’s Not Possible to Plan for Every Eventuality
Unexpected hurdles are bound to appear when you dig into the implementation project. It’s not possible to plan away every potential problem, so your best bet is to have people that are available and adaptable enough to handle the bumps in the road. If possible, recruit someone that has been through the same type of implementation, preferably with the very same software.
2. You Might See Some Big Changes – Embrace Them
Migrating your data and processes into a brand new cloud-based HRIS completely intact is a mistake that can diminish your ROI. Since you have to make some changes, this is a great time to evaluate your processes and figure out what you could do better using this new technology. Take the time to figure out what isn’t working within your current systems and use the implementation as an opportunity to make improvements.
3. Planning for the Future May Be Beneficial
Figuring out which features and modules to activate can be tricky. Most HRIS solutions come with a plethora of available options, so it can be overwhelming at first. When you’re just starting out, keeping it simple is a safe bet that will allow everyone to get onboard and up to speed.
Think beyond the now, however. If features are available that you feel you may be able to use in a few months or a few years, keep them on the back burner as an option. Once everyone is used to using the system, it may be a simple roll-out and small training course to introduce new time-saving features.
4. Rushing Is Unnecessary
Cloud-based HRIS has a reputation for speeding things up and even the implementation can be fast. Just because it can be, however, doesn’t mean that it needs to be. Your company may need to take time to make sure that needed changes are made before data is migrated, people are well trained before go-live, and the system is adequately tested.
Remember that you set the pace for your implementation; it doesn’t need to be done in the amount of time that is estimated by the vendor.
5. Sharing, Trust, and Support Should Be Prioritized
Implementing any new technology will alter the way your employees work on a daily basis. Be mindful of the disruption, sharing information and insight with the end-users of the system as early as possible. Put trust in your employees and allow them to perform functions and access features that will empower them, rather than limiting them by putting excessive controls in place.
Be sure to offer plenty of support throughout go-live and afterward as employees are bound to have questions and feedback.
If you would like assistance selecting a new cloud-based HRIS, we can help. Visit our vendor match page today to get started.
Authored by: Dave Rietsema