Managers and HR personnel may dedicate eight hours a week or more to creating schedules for the following week, especially with complex shift patterns or a large workforce. When scheduling conflicts arise, the quality of work may be affected, and an even greater number of hours may be wasted working the kinks out! Implementing scheduling software can help prevent these dilemmas and also provide many other benefits.
Although every type of scheduling software will not offer all available benefits, the following paragraphs outline the benefits that may be obtained by using certain types of software. When selecting the scheduling software or HR software programs with built-in scheduling software, it is imperative to make sure the software meets your exact needs. Make your priorities clear to the vendor, so that they are able to help you enjoy the scheduling software benefits as quickly as possible following implementation.
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Allows Collaborative Scheduling
Collaborative scheduling allows employees to set their own availability and manage shift trades. This allows managers and HR professionals to ensure that all shifts are covered and approve employee requests and input. By sharing the scheduling responsibilities, managers can reallocate up to 80 percent of their time to more productive tasks.
Mitigates Availability Conflicts
Allowing employees to set their own availability and help collaborate on schedule may automatically mitigate scheduling conflicts. Errors with time off requests will be minimized and employee satisfaction will increase, as employees are able to make the schedule work for their needs. By allowing employees to work a schedule they prefer, the organization may see gains in productivity.
Saves Labor Hours
Many scheduling software programs allow schedules to be easily carried over from previous weeks, then altered using a drag-and-drop method. Employee names may be dragged onto a shift with a few clicks of the mouse. Shifts may be dragged from one day to the next, which will make scheduling fast and simple.
In turn, this will save labor hours and dollars. Many programs even update and save automatically. So instead of searching for the save button, you can save time and prevent calamities in which the schedule is accidentally erased before saving it.
Provides Sophisticated Staffing Information
Some scheduling software programs collaborate with other HR and business data to provide sophisticated information regarding staffing needs. This can help in decreasing the amount of conflicts caused by under staffing, and can also prevent your business from paying out overtime or scheduling unnecessary shifts. Scheduling software may also let you know whether your business is meeting its labor percentage goals, or provide information about exactly how close you are to meeting those goals.
Lets Employees Access Schedules Remotely
Many scheduling software programs offer mobile accessibility. This function allows employees to view their schedules remotely, 24 hours a day and seven days a week. If desired, employees may even set up the portal before shifts begin, to provide SMS or email notifications within a set amount of time. These options may help prevent issues with employees misreading the schedule or forgetting shifts. As a result, the business can function seamlessly, and the employees can benefit from their downtime.
Employee scheduling software can be beneficial in many ways, but not every HR software package comes equipped with this functionality. If you would like to upgrade to HR software with scheduling options, we can help. Visit our vendor match page to begin your selection journey.
Authored by: Dave Rietsema