When selecting a new HRIS, it’s easy to get carried away and think about how much easier life could be if only several different tasks were automated. With revamped HRIS released nearly every day, there are features to assist with most everything, saving time and improving processes throughout the organization.
For those in a position to make a selection, there is a risk of getting too wrapped up in the excitement and overspending the budget. The following tips may help mitigate this risk.
1. Consider Whether Features Will Have a Positive impact
When reviewing the features available on HRIS, a common mistake is to check off every available feature on the system that the organization could possibly use. Some features may be overly complicated to automate and actually add time, or only save an insignificant amount of time and trouble. When opting to add features, it’s important to consider whether the features will really add value and be worth the investment.
2. Pare Down Input before Reviewing HRIS Vendors
Managers and employees from different departments in the organization may have different agendas when it comes to HRIS. Receiving continuous input from employees and HRIS selection team members can make it difficult to simplify HRIS selection, which can skyrocket the number of features deemed “necessary” and overshoot the HRIS budget.
Determining essential and non-essential features in advance and keeping the HRIS selection team small can help minimize noise and maintain clear objectives.
3. Assess Whether HRIS Features Support the Company Goals
HRIS can help improve staffing and scheduling, recruiting, document management, communication, training and development, and many other areas pertaining to people management. However, it is highly unlikely that automating every single function can help to achieve company goals.
To get a tight handle on the priorities, it may be helpful to review the company’s mission statement and vision, and break down how different HRIS features will directly support the company goals.
4. Start Simple, Build Later
Most HRIS vendors allow companies to select a very basic and scaled down system, with few features. Later, they can then add features as needed or desired. For companies that are just beginning to automate systems or are switching from an on-premise HRIS to a cloud-based system, starting simple may help to stay well within budget, which in turn will allow wiggle room for adding features later.
Taking a simple approach can also help ease implementation, which can ensure that time and dollars spent on implementation stay within the budget and plan.
5. Maintain a Big Picture Focus
When a member of the HRIS selection team presents a good argument for how HRIS features can save time or increase productivity in a department or on a certain project, it’s easy to get sidetracked and label the feature as essential. While the argument may be valid to the department, it may be insignificant to the organization as a whole.
It’s important to carefully consider whether each selected feature will help improve the organization as a whole, before opting to pay extra money for it.
Our experts would be happy to assist you in finding a HRIS that fits your needs and budget. If you feel that our help could be valuable to your organization, visit our vendor match page to find out more.
Authored by: Dave Rietsema