What is HRMS?
A HRMS (Human Resource Management System) or HRIS (Human Resource Information System) is a combination of systems and processes that connect human resource management and information technology through HR software.
Many HR professionals are choosing a HRMS to handle all their HR activities electronically. Having a great system has numerous benefits. In the end, productively levels tend to increase as a result of choosing the right HRMS.
Functions of HRMS Systems
The function of the human resources department involves tracking employee histories, skills, abilities, salary and their accomplishments. When an organization wants to reduce it’s manual workload and tedious processes, they choose to replace certain processes with various levels of HRMS systems. Executives within a HR department either rely on internal IT experts or third-party vendors to develop and implement an integrated system. Each module performs a separate function within the HRMS.
The functions current HRMS systems can perform include:
- Database for employee information
- Attendance records
- Performance evaluation
- Benefits administration
- Learning and recruiting management
- Employee self-service
- Employee scheduling
- Tracking of employee absenteeism
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Assessing the Need for a HRMS Solution
Before a company makes a decision regarding the selection of the HRMS solution, it’s important for the management team to identify the needs of the company, its processes, and goals (both long term and short term). It is essential to include the HR professionals in the process since they are the ones who manage the operations of the HR Department. Their input and involvement is critical to the overall success of the new system.
Security is of great concern when it comes to choosing a human resources management system. This is especially true when it means keeping company data and the privacy of employee records safe from hackers and other prying eyes. It is essential for companies to choose a solution that utilizes a method of secure transmission such as SSL which encrypts the data as it transmits over the Internet.
An important aspect to security is passwords. It’s important for a company to make sure only those employees needing passwords for the HRMS have them. Also, the employees must understand the importance of maintaining the integrity of the system and protecting the security of the information it contains.
Developing and implementing the right HRMS for your company is important. While it is certainly possible to take care of these functions manually, an automated system ensures there is plenty of time available for the human resources staff to develop and maintain the data that goes into those systems. The most important thing to remember is that these systems are not “one size fits all”. Just as each company is different, so are the systems available on the market to choose from.
Finding the Right HRMS
Finding HRMS that fits your needs is fast and easy! If you’re ready to find the perfect HRMS for your company, simply visit our HRMS vendor match page to get started.
Authored by: Dave Rietsema